Editing conference settings
You use the Conference Manager to change all conference
settings; everything from the conference name to enabling file
uploading and specifying security options. In this exercise we
- Add a new forum to the conference
- Change elements of the conference interface
- Select a security approach
- Enable several conference options
- Define a new group for the conference
The six Edit Settings buttons grouped at the bottom of the
Conference Manager page link to individual manager pages you can
get to sequentially by clicking the All button:
To add a forum without starting the Forum Manager:
- From the Conference Manager, click the All button.
- In the basic conference information page, you can change
a number of conference details. We want to add a new
forum to our conference without going back to the Forum
- Enter the name of the forum you want to add in the text
entry box next to the Add New Forum button. Once you have
done so, click the Add New Forum button.
Note: Use the conference URL to create links to the conference
from your web pages
To change the conference interface:
- From the Conference Manager, click the Layout button.
- In the Layout page, select a Background Color and a Font
Color for the conference.
- Click the Announcement button. An edit window appears in
which you can place HTML code that will be interpreted in
your conference pages. For example, add the following
HTML code to the Announcement edit window:
<A HREF="http://forums.allaire.com">Visit the Allaire Developers Forum</A>
- Click OK to close the Additional Footer edit window
- Click the Finish button to close the Layout page.
- Click the Go to button in the Conference Manager page to
see how your interface changes look in Forums.
To change the font used in a conference:
- From the Conference Manager, click the Go to button to
enter your forum. Click the Options button to open the
- Under Global Settings, change the font size and select a
different font name from the drop down list boxes and
- Forums pages are now displayed according to your font
name and size choices.
Try experimenting with the other options available in the
Options page. For more information on additional changes you can
make to your conference interface, see the Allaire Forums End
To enable and activate frames:
By default, frames are enabled in conferences, but not
employed until a user selects the frames option.
- From the Conference Manager, select the conference you
want to modify and click the Options button. The Options
page appears where you can set a number of conference
- Click the Frames enabled checkbox.
- Click Finish to return to the Conference Manager. Now
click Go to to open the conference you have modified.
- Click the Options button at the top of the window.
- Click to enable the Use Frames checkbox and the Split
Thread Frame checkbox.
The conference interface is divided into three frames: the
conference forums and threads shown in the left frame, thread
title and message subjects in the top frame, and individual
messages in the bottom frame.
Adding users and groups
Forums allows you to define user login names and passwords to
help maintain conference security. You can also define user
groups and give each group distinct access permissions to
specific conferences and forums. Each group can have access to
different functionality as well, such as file uploading, forum
moderation, or conference management.
Forums allows you to force new visitors to your conferences to
register a user name and password, and if you choose, to login
each time they enter a conference. You can also require that all
new users are approved before they can enter a conference.
To require user registration:
- Open the Conference Manager.
- In the Conference Manager, click the Security button.
Three check box options are presented in the Security
page: Registration Required; User Approval Required; and
Forced Session Login
- To force login and require user registration, click to
enable Registration Required and Forced Session Login.
- When you return to the Conference Manager page, click the
Go to button to return to the conference.
To create a user group:
- Open the Conference Manager. You may have to log out and
back in as the conference Administrator.
- Click the Groups button to open the Group page.
- Enter Moderators for the name for your new group in the
box next to the Add New Group button.
- Click Add New Group.
- When your group name appears in the Assigned Groups list
box, select it and click the Rights button. The page
expands to include a number of permission options for
your new group.
- Select the options you want to enable for your new group,
including Moderate all forums.When youre done,
To add a user to a group:
- Open the Forums Administrator and click the User Manager
- Select All Users from the Users Initial list box
and click the Next button. You can use this list box to
filter the display of user names in the following panel.
This can be especially useful if you are managing a large
number of users.
- In the Users page, select a user you want to add to a
group and click the Group Info button.
- Select a group name from the list box of Available Groups
and click the right arrow button to add the currently
selected user name to the group and click OK.
To view or edit a users group association at any time,
you can select the users name from the Users page, and
click Group Info.
Testing your conference settings
To test your conference settings, you may need to log in to
your conference as a new user, or some other user than the
administrator. You may want to make sure your conference settings
are controlling access and permissions they way you want. Since
Forums uses browser cookies to store information about your last
session, using multiple instances of the same browser wont
yield the results you might expect.
The way to manage this testing task is to simply use a
different browser. This method allows you to leave one Forums
session running, logged in as Administrator while in another
browser, you log in as a different user. Using this approach, you
can very easily test user registration approval and message
approval, as well as whatever user interface elements you may
have defined. For example, you could log in as Administrator
using Netscape 3.0 and then log in as a new user using some other
version of Netscape or Internet Explorer 3.0.